you'll always need the character table. Your reducible E should definitely not be 9, it should be 2.
Reducible representation is based on your point group assigned to the molecule and each symmetry operation you do on it (i.e. mirror plane (Sigma) or rotation).
Your reducible representation is a linear combination of your irreducible representation, so you use that formula as the next step to find out which letters (like A1) belongs to it.
btw, this is usually really poorly taught at schools for some reason, they always assume you know all the quantum mechanics and math behind it all.. which obviously at least 50% of us don't know.